Adding a Client’s Vehicle Easily

Every job is tied to a vehicle. Easily add a car in seconds — decode it from the VIN, or pick the make and model — and link it to its owner.

Before you start: the vehicle’s owner should already be a client (see Adding Clients) — or add them from the vehicle form with + Add client.

1

Open Vehicles

From the Getting Started page, click the Vehicles tile. The Vehicles list shows every car in your shop with its plate, make, model, year and owner.
2

Click “Add vehicle”

Click Add vehicle at the top of the list. (Import vehicles lets you bring in a whole list from a spreadsheet instead.)
3

Start with the VIN or plate (fastest)

Type the 17-character VIN — or switch to Plate Number — and click Decode. AutoSoftWay fills in the make, model, year and specs for you. On a phone or tablet, Scan reads the VIN barcode with the camera.
4

Or fill in the vehicle details yourself

No VIN handy? Pick the Make and Model from the lists (start typing to search), then add the Year and Plate Number. More vehicle details holds optional trim, engine, transmission, colour and odometer.
5

Assign the vehicle to its owner

Under Assign to client, search for the customer by name and pick them from the list. If they are new, click + Add client to create them without leaving this form.
6

Save the vehicle

Click Add vehicle. The car is now linked to the client and ready to use on estimates, invoices, inspections and appointments.
7

Find the vehicle in the list

The new vehicle appears in the Vehicles list — search by plate, VIN, make or owner. Open it to see its full Repair & Inspection history, CARFAX report and service reminders.