Work Order Management

Auto Repair Work Orders — Faster, Smarter, Automated

AutoSoftWay is the all-in-one work order management software for auto repair shops. Create estimates, track repairs, automate invoicing, and get paid — without the paperwork.

Request a Free Demo Try AutoSoftWay Free
2h+
Saved daily on admin work
100%
Elimination of manual invoicing
50+
Work orders managed per day
Quick Estimate Tool

Create auto repair estimates without switching pages

Stop juggling tabs. AutoSoftWay’s Quick Estimate lets service advisors add a customer, auto-fill vehicle details by VIN, build an itemized estimate, and send it for digital approval — all from one screen.

01
Add the customer instantly
Enter customer details once and they’re saved to your database automatically. No duplicate entry, no copy-pasting between screens.
02
VIN auto-fill — vehicle details in seconds
Scan or type a VIN and the make, model, year and trim populate automatically. All details are saved for every future work order on that vehicle.
03
Build, price & send the estimate
Add labor, parts, notes, and discounts. Send the estimate for customer approval via SMS or email — before they leave the shop.
New Work Order — Quick Estimate
Draft
Customer
Marcus Thompson
Phone
(555) 438-7721
VIN
1FTEW1EG5JFA22901 Auto-fill
Vehicle
2022 Ford F-150 From VIN
Service / Part Price
🔧Oil Change (Full Synthetic)
$89.00
🛞Front Brake Pads (OEM)
$175.00
🔧Labor — 2 hrs @ $70/hr
$140.00
Total Estimate $404.00
Send for Approval
Key Features

Work order software built for auto repair shops

Automated Invoice Generation

When a work order is marked complete, the invoice generates and sends to the customer automatically. Zero manual effort, zero forgotten follow-ups.

Save 2+ hrs / day

Discounts, Fees & Custom Adjustments

Apply flat or percentage discounts, add shop fees, or adjust line items directly on the work order — with a full edit history for accountability.

Fully Customizable

Access Work Orders From Any Device

Work orders are fully editable from desktop, tablet, or mobile. Changes sync in real-time so your entire team stays aligned, wherever they are.

Cloud-Based

Complete Vehicle & Repair History

Every estimate, approval, and invoice is stored per vehicle and customer. Look up any past repair job in seconds — no more paper files.

Full Records

Digital Estimate Approval via SMS & Email

Customers receive estimates by text or email and approve with one tap. No phone tag, no waiting. Technicians get the go-ahead to start work faster.

One-Tap Approval

Integrations: QuickBooks, CARFAX, PartsTech & More

AutoSoftWay connects with QuickBooks, CARFAX, PartsTech, NAPA, Stripe, and 360Payments — linking work orders to accounting, parts ordering, and vehicle history.

10+ Integrations
Repair Workflow Tracking

Track every auto repair job from estimate to pickup

See exactly where every vehicle stands in your repair pipeline in real-time. No more chasing technicians for updates or losing track of open jobs.

01
Estimate created
Customer added, vehicle linked by VIN, estimate built with parts and labor pricing from your rate guide.
02
Customer approves digitally
Customer approves via email or SMS link. The work order opens automatically — no manual step required from your team.
03
Vehicle in repair bay
Technician assigned, time tracked, parts ordered through PartsTech or NAPA integration — without leaving AutoSoftWay.
04
Auto invoice & customer pickup
Invoice auto-generates on completion, customer is notified automatically, and payment is collected via Stripe or 360Payments inside the platform.
Active Jobs — Real-Time Dashboard
Live
Marcus Thompson — Ford F-150
Oil Change + Brake Pads · WO-2041
Done
Sarah Kim — Honda Civic
Engine Diagnostic · WO-2042
1h 20m
David Reyes — Chevy Silverado
Transmission Rebuild · WO-2043
Parts ETA: 2h
Laura Nguyen — Toyota RAV4
Full Inspection · WO-2044
Awaiting OK
James Ortega — BMW 3 Series
A/C Recharge + Cabin Filter · WO-2045
Scheduled 2pm
FAQ

Common questions about auto repair work order software

What is work order management software for auto repair shops?
Work order management software helps auto repair shops create estimates, assign jobs to technicians, track repair progress, generate invoices, and communicate with customers — all from one platform. AutoSoftWay automates the entire flow from quote to payment, saving shops over 2 hours of admin work every day.
How does AutoSoftWay’s Quick Estimate tool work?
Quick Estimate lets you add a customer, auto-fill the vehicle by VIN, add labor and parts line items, apply discounts, and send for digital approval — all from one screen without switching tabs. Once the customer approves, the work order opens automatically.
Does AutoSoftWay integrate with QuickBooks and CARFAX?
Yes. AutoSoftWay integrates with QuickBooks Online, QuickBooks Desktop, CARFAX, PartsTech, NAPA Auto Parts, Stripe, 360Payments, and Motor Labor Guides. Your work orders connect directly to parts ordering, vehicle history, and your accounting system.
Can customers approve estimates online without calling the shop?
Yes. AutoSoftWay sends estimates to customers by SMS or email with a one-tap approval link they can use from any device. This eliminates phone tag and gives your technicians faster authorization to start work.
Is AutoSoftWay available on mobile for technicians?
Yes. AutoSoftWay works on desktop, tablet, and mobile. Technicians can view assigned jobs, update work order status, and log time from their phone. All changes sync in real-time across the shop.
Get Started Today

Start managing work orders the smart way

Join hundreds of auto repair shops already saving time and growing revenue with AutoSoftWay’s automated work order management software.

Start Your Free Trial Book a Free Demo

 Let’s help you get started!