Instant Estimate Approval

Client Approval. No Phone Tag. Ever.

Send the estimate to your client with a single click — they review the full itemized breakdown and approve or decline right from their email. No calls, no follow-ups, no waiting.

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1
Click to request approval
0
Follow-up calls needed
✓
Client approves from email
Auto
Status updates in AutoSoftWay
From the Work Order

Send for approval in one click

When the estimate is built, click the Approval button in the top action bar. AutoSoftWay instantly sends the client a professional estimate email with a secure Review & Respond link — no copy-pasting, no switching tools.

Click the Approval button directly
Right from the work order or estimate screen — one tap.
Email sent to client’s file on record
Delivery happens immediately — no downloading, no copy-pasting links.
Status updates to “Pending Approval”
Your work order reflects the new state automatically — no manual change.
Works for any estimate or work order
Same flow, every job. No setup per customer.
← Back Scheduled #13905 Print Save Continue Send Approval
Client Information
Gheorghe Kovacsik
gk@onesoftway.com
Ontario, Kitchener
Vehicle Information
2019 Hyundai Tucson
VIN KM8J2CA47KU852497
Plate CKJK796 · 20,000 km
Parts & Labour
Oil Filter Qty 1 $18.00 $21.60
Oil Change — Demo 0.5 hr $90/hr $45.00
Client Experience

Client reviews the full estimate — then approves or declines in one click

The client receives a complete, itemized estimate email. They can see every part, every labor charge, and the full price breakdown — then approve or decline with a single button. No login, no app, no friction.

Fully itemized email
Parts, labor, taxes, and grand total — nothing hidden.
Green Review & Respond button
A single, prominent CTA at the bottom — impossible to miss on any device.
No account, no app, no login
Approve or decline directly from email — zero friction.
Response recorded automatically
The decision lands in AutoSoftWay the moment the client clicks.
Fallback link included
Strict email clients still work — plain-text link below the button.
AUTOSOFTWAY INC
Your Estimate Is Ready
Please review and respond at your convenience.

Hi Gheorghe Kovacsik 👋

Estimate
#13905
Client
G. Kovacsik
Vehicle
2019 Tucson
Parts
Oil Filter 1 × $21.60 $21.60
Labour
Oil Change — Demo 0.5h × $90 $45.00
Subtotal$66.60
GST$0.00
PST$7.33
Grand Total$73.93
✓ Review & Respond
Button not working? Copy this link:
app.autosoftway.com/estimate-approval?token=...
Approval Page

One tap. Approved or declined.

The Review & Respond link opens a clean, mobile-optimised approval page. Two big buttons — Approve or Decline. Their choice is logged in AutoSoftWay the second they tap, and the work order updates automatically.

Mobile-first design
Works perfectly on every phone, tablet and desktop — no app needed.
Status updates in real time
Pending Approval → Approved (or Declined) the second the client taps.
Your team knows immediately
Notifications fire so the bay starts work the moment approval lands.
Estimate #13905
Your Estimate
2019 Hyundai Tucson · G. Kovacsik
Grand Total
$73.93
Approve
Decline
Secure link · No login required
Sent
Pending
Approved
All Features

Everything you need to get faster approvals

Six features built into one workflow — so the approval comes back faster, the bay starts work sooner, and nobody has to chase anyone.

One-Click Approval Request

Click the Approval button on any estimate or work order. The client gets the email instantly — no extra steps, no copy-pasting, no external email client.

Instant Dispatch

Fully Itemized Estimate Email

The client sees a complete breakdown — every part with quantity and unit price, every labor charge with hours and rate, plus subtotal, taxes, discounts and grand total.

Full Transparency

Review & Respond Button

A green Review & Respond button at the bottom of every estimate email — the client clicks, sees their options, and approves or declines from any device.

Zero Friction

Auto Status Update

The moment the client approves or declines, the status updates in AutoSoftWay automatically — your team knows the job is approved without making a single call.

Real-Time Sync

No More Phone Tag

Eliminate the back-and-forth of calling clients for verbal approval. AutoSoftWay handles the entire approval workflow digitally — never chase a client before starting a job again.

Eliminate Follow-Ups

Fallback Link for Any Device

Every approval email includes a plain-text fallback link below the button — so clients on older devices or strict email clients can still access the approval page.

Always Accessible
FAQ

Common questions about instant approval

How does instant estimate approval work in AutoSoftWay?
When your estimate is ready, click the Approval button on the work order screen. AutoSoftWay sends the client a professional estimate email with a Review & Respond button. The client clicks it, reviews the details, and approves or declines — all without needing an account or app. The result is logged in AutoSoftWay automatically.
Does the client need an account to approve an estimate?
No. The client receives a standard email with a secure link. They click Review & Respond, see the full itemized estimate, and approve or decline with one click — no login, no app, no account required.
What does the client see when they receive the approval email?
A fully branded estimate email showing the estimate number, the client’s name, the vehicle details, an itemized parts and labor breakdown, and a complete price summary including subtotal, taxes, and grand total. At the bottom is a green Review & Respond button that takes them directly to the approval page.
How do I send an estimate for approval?
Open the work order or estimate in AutoSoftWay and click the Approval button in the top action bar. AutoSoftWay immediately sends the estimate to the client’s email on file. The approval status updates in the work order once the client responds.
Can a client decline an estimate?
Yes. The Review & Respond flow lets clients either approve or decline. Either way, their response is recorded in AutoSoftWay so your team always knows the current status of the job — no follow-up call needed.
What if the button doesn’t work on the client’s device?
Every approval email includes a plain-text fallback link below the button. If the client’s email client blocks buttons or styled links, they can still copy the link into a browser and access the approval page.
Free Trial · No Credit Card

Stop chasing approvals. Let clients respond instantly.

One click sends the estimate. One click gets you the approval. AutoSoftWay handles everything in between.

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